Manage Profiles

Profiles allow users to be segmented into groups within the system for security administration purposes. Typically, only one profile is needed within AssetWise Inspections. However, multiple profiles may be necessary if an agency has decentralized user administration where local managers can create and manage users for their area.

Example: A state DOT has bridge inspectors for each county:

County A: Inspector 1
County B: Inspectors 2, 3
County C: Inspectors 4, 5

That DOT may have individual managers for each county office:

County A: Manager 1
County B: Manager 2
County C: Manager 3

The DOT may only want the managers to have access to the users within their county, so the profile setup might look like this:

The DOT will have access to all users in the system while each county will only have access to the users within their profile.

Manage Profiles Controls

Filter – Selecting the Filter button activates a Profile Tree. All of the profiles that have been created can be seen and selecting one will reveal that profile’s path from the main profile.
Delete Profiles – The Remove button within the profile cell removes the profile from the organizational structure, but does not permanently delete the profile. Clicking the Delete Profiles button reveals all of the profiles that have been removed from the organizational structure that are available to be deleted. Selecting Delete prompts one final step for added precaution:
- "Delete" must be entered into the textbox, and then OK can be selected to perform the deletion.
Manage Certificates – The Manage Certificates feature located within the Users and Roles branch of the Administration module allows the admin to manage user certificates.

Create New Profile

AssetWise Inspections has one main profile by default, which can be edited to fit the desired specifications, but the user can create as many profiles as necessary. Selecting New within the profile cell activates the following popup (selecting Edit activates a popup with similar information):

Profile Name – This is the name of the profile that will be used throughout AssetWise Inspections.
Profile Type:
- Manage All – The "Manage All" option encompasses the entire system. A system with only one profile would use this option because it allows access to all users.
- Manage Self and Below – The "Manage Self and Below" option encompasses all users within the selected profile as well as all users within the selected profile’s child profiles.
- Children Only – The "Children Only" option is for profiles that can be child profiles of multiple profiles in the system but cannot have child profiles themselves. For instance, a profile created strictly for contractors might use the "Children Only" setting.
Activation Key – AssetWise Inspections does not currently require an activation key. Many Bentley products are subscription based and use activation keys as a means of verifying that the user has purchased a subscription. AssetWise Inspections may require an activation key in the future.
Billable Profile – As with the activation key, AssetWise Inspections is not currently requiring the billable profile to be entered.
Copy Settings from Profile – This option allows the admin to set up a new profile’s settings by copying the settings of an existing profile. Most of these settings have been removed from AssetWise Inspections, and the settings that remain are internal. In most cases, the settings for a new profile should just be copied from the main profile.
Manage Roles – Clicking on the Manage Roles text within the new profile popup expands the popup to include the following:
- The checkboxes indicate which roles can be part of the profile, and therefore which users can be in the profile. For instance, if the profile created only allows the Administrator role, selecting that profile when creating a new user will only permit that user to be an administrator.